S. 2576

119 S2576 IS: Election Mail Act
 U.S. Senate
 2025-07-31
 text/xml
 EN
 Pursuant to Title 17 Section 105 of the United States Code, this file is not subject to copyright protection and is in the public domain.
  II
  119th CONGRESS
  1st Session
  S. 2576
  IN THE SENATE OF THE UNITED STATES
  July 31, 2025
  Ms. Klobuchar  introduced the following
  bill; which was read twice and referred to the  Committee on Rules and Administration
  A BILL
To amend title 39, United States Code, and the Help America Vote Act of 2002
  to improve procedures and requirements related to election mail.
1.
Short title
This Act may be cited as the   Election Mail Act  .
2.
Same-day processing of absentee ballots
(a)
In general
 Chapter 34  of title 39, United States Code, is amended by adding at the end the following:
3407.
Same-day processing of ballots
(a)
In general
The Postal Service shall ensure, to the maximum extent practicable, that any ballot carried by the Postal Service is processed by and cleared from any postal facility or post office on the same day that the ballot is received by that postal facility or post office.
(b)
Definitions
As used in this section—
(1)
the term  ballot  means any ballot transmitted by a voter by mail in an election for Federal office, but does not include any ballot covered by section 3406; and
(2)
the term  election for Federal office  means a general, special, primary, or runoff election for the office of President or Vice President, or of Senator or Representative in, or Delegate or Resident Commissioner to, the Congress.
  .
(b)
Technical and conforming amendments
(1)
Chapter heading
The heading for  chapter 34  of title 39, United States Code, is amended by striking
Armed Forces and Free Postage   and inserting
Armed Forces; Free Postage; Election Mail  .
(2)
Table of chapters
The table of chapters for part IV of title 39, United States Code, is amended by striking the item relating to chapter 34 and inserting the following:
  34.
  Armed Forces; Free Postage; Election
  Mail
  3401
  .
(3)
Table of sections
The table of sections for  chapter 34  of title 39, United States Code, is amended by adding at the end the following:
3407. Same-day processing of
  ballots.
  .
(c)
Effective date
The amendments made by this subsection shall apply to absentee ballots relating to an election for Federal office occurring on or after the date that is 60 days after the date of enactment of this Act.
3.
Intelligent mail barcodes for ballots
(a)
In general
Title III of the Help America Vote Act of 2002 ( 52 U.S.C. 21081 ) is amended—
(1)
by redesignating section 311 and section 312 as sections 321 and 322, respectively;
(2)
by redesignating subtitle B as subtitle C; and
(3)
by inserting after subtitle A the following new subtitle:
B
Requirements relating to mailed ballots
311.
Use of intelligent mail barcodes
(a)
In general
Each State and jurisdiction shall provide with each ballot for an election for Federal office that is sent by mail a return envelope that contains an intelligent mail barcode, as prescribed by the United States Postal Service.
(b)
Exception
Subsection (a) shall not apply to any ballot for which a State or jurisdiction uses an alternative system that enables voters to track the ballot through the mail.
(c)
State
For purposes of this section, the term  State  includes the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the United States Virgin Islands, and the Commonwealth of the Northern Mariana Islands.
(d)
Effective date
The requirements of this section shall apply to elections for Federal office occurring on or after January 1, 2026.
  .
(b)
Enforcement
Section 401 of the Help America Vote Act of 2002 ( 52 U.S.C. 21111 ) is amended by inserting  or the requirements relating to mailed ballots under subtitle B of title III  before the period at the end.
(c)
Conforming amendment
Section 321(a) of such Act ( 52 U.S.C. 21101 ), as redesignated by subsection (a), is amended by striking  section 312  and inserting  section 322 .
(d)
Clerical amendments
The table of contents of such Act is amended—
(1)
by striking  Subtitle B—Voluntary  and inserting  Subtitle C—Voluntary ;
(2)
by redesignating the items relating to sections 311 and 312 as relating to sections 321 and 322, respectively; and
(3)
by inserting after the item relating to section 305 the following:
Subtitle B—Requirements relating to mailed ballots
Sec. 311. Use of intelligent mail barcodes.
    .
4.
Election mail and delivery improvements
(a)
Postmark required for ballots
(1)
In general
 Chapter 34  of title 39, United States Code, as amended by section 2, is amended by adding at the end the following:
3408.
Postmark required for ballots
(a)
In general
In the case of any absentee ballot carried by the Postal Service, the Postal Service shall indicate on the ballot envelope, using a postmark or otherwise—
(1)
the fact that the ballot was carried by the Postal Service; and
(2)
the date on which the ballot was mailed.
(b)
Definitions
As used in this section—
(1)
the term  absentee ballot  means any ballot transmitted by a voter by mail in an election for Federal office, but does not include any ballot covered by section 3406; and
(2)
the term  election for Federal office  means a general, special, primary, or runoff election for the office of President or Vice President, or of Senator or Representative in, or Delegate or Resident Commissioner to, the Congress.
  .
(2)
Technical and conforming amendment
The table of sections for  chapter 34  of title 39, United States Code, as amended by section 2, is amended by adding at the end the following:
3408. Postmark required for
  ballots.
  .
(3)
Effective date
The amendments made by this subsection shall apply to absentee ballots relating to an election for Federal office occurring on or after the date that is 60 days after the date of enactment of this Act.
(b)
Greater visibility for ballots
(1)
In general
Subtitle C of title III of the Help America Vote Act of 2002 ( 52 U.S.C. 21081 et seq. ), as added by section 3, is amended by adding at the end the following new section:
312.
Ballot visibility
(a)
In general
Each State or local election official shall—
(1)
affix Tag 191, Domestic and International Mail-In Ballots (or any successor tag designated by the United States Postal Service), to any tray or sack of official ballots relating to an election for Federal office that is destined for a domestic or international address;
(2)
use the Official Election Mail logo to designate official ballots relating to an election for Federal office that is destined for a domestic or international address; and
(3)
if an intelligent mail barcode (as described in section 311) is utilized for any official ballot relating to an election for Federal office that is destined for a domestic or international address, ensure the specific ballot service type identifier for such mail is visible.
(b)
Effective date
The requirements of this section shall apply to elections for Federal office occurring on and after the date that is 60 days after the date of enactment of this section.
  .
(2)
Issuance of voluntary guidance by election assistance
  commission
Section 321(b) of such Act ( 52 U.S.C. 21101(b) ), as redesignated by section 3, is amended—
(A)
by striking  and  at the end of paragraph (2);
(B)
by striking the period at the end of paragraph (3) and inserting  ; and ; and
(C)
by adding at the end the following new paragraph:
(4)
in the case of the recommendations with respect to section 312, the date described in section 312(b).
  .
(3)
Clerical amendment
The table of contents of such Act, as amended by section 3, is amended by inserting after the item relating to section 311 the following new item:
Sec. 312. Ballot visibility.
  .
5.
Carriage of election mail
(a)
Treatment of election mail
(1)
Treatment as first-class mail; free postage
 Chapter 34  of title 39, United States Code, as amended by section 4(a), is amended by adding at the end the following:
3409.
Domestic election mail; restriction of operational changes prior
  to elections
(a)
Definitions
In this section:
(1)
Election for Federal office
The term  election for Federal office  means a general, special, primary, or runoff election for the office of President or Vice President, or of Senator or Representative in, or Delegate or Resident Commissioner to, the Congress.
(2)
Election mail
The term  election mail  means—
(A)
a blank or completed voter registration application form, voter registration card, or similar materials, relating to an election for Federal office;
(B)
a blank or completed absentee and other mail-in ballot application form, and a blank or completed absentee or other mail-in ballot, relating to an election for Federal office, and
(C)
other materials relating to an election for Federal office that are mailed by a State or local election official to an individual who is registered to vote.
(b)
Carriage of election mail
Election mail (other than balloting materials covered under section 3406 (relating to the Uniformed and Overseas Absentee Voting Act)), individually or in bulk, shall be carried in accordance with the service standards established for first-class mail under section 3691.
(c)
No postage required for completed ballots
Completed absentee or other mail-in ballots (other than balloting materials covered under section 3406 (relating to the Uniformed and Overseas Absentee Voting Act)) shall be carried free of postage.
(d)
Restriction of operational changes
During the 120-day period that ends on the date of an election for Federal office, the Postal Service may not carry out any operational change that would restrict the prompt and reliable delivery of election mail. This subsection applies to operational changes which include—
(1)
removing or eliminating any mail collection box without immediately replacing it; and
(2)
removing, decommissioning, or any other form of stopping the operation of mail sorting machines, other than for routine maintenance.
(e)
Election mail coordinator
The Postal Service shall appoint an Election Mail Coordinator at each area office and district office to facilitate relevant information sharing with State, territorial, local, and Tribal election officials in regards to the mailing of election mail.
  .
(2)
Reimbursement of Postal Service for revenue forgone
Section 2401(c) of title 39, United States Code, is amended by striking  sections 3217 and 3403 through 3406  and inserting  sections 3217, 3403 through 3406, and 3409 .
(b)
Technical and conforming amendment
The table of sections for  chapter 34  of title 39, United States Code, as amended by section 4(a), is amended by adding at the end the following:
3409. Domestic election mail;
  restriction of operational changes prior to elections.
  .
(c)
Effective date
The amendments made by this section shall take effect upon the expiration of the 180-day period that begins on the date of enactment of this section.
6.
United States Postal Service consultation
(a)
In general
The Postmaster General shall consult with Indian Tribes, on an annual basis, regarding issues relating to the United States Postal Service that present barriers to voting for eligible voters living on Indian lands.
(b)
Definitions
For purposes of this section—
(1)
Indian lands
The term  Indian lands  means—
(A)
any Indian country, as such term is defined in section 1151 of title 18, United States Code, of an Indian Tribe;
(B)
any land in Alaska that is owned, pursuant to the Alaska Native Claims Settlement Act ( 43 U.S.C. 1601 et seq. ), by—
(i)
an Indian Tribe that is a Native village (as such term is defined in section 3 of such Act ( 43 U.S.C. 1602 )); or
(ii)
a Village Corporation (as such term is defined in such section 3) that is associated with an Indian Tribe described in clause (i);
(C)
any land on which the seat of government of an Indian Tribe is located; and
(D)
any land that is part or all of a Tribal designated statistical area associated with an Indian Tribe, or is part or all of an Alaska Native village statistical area associated with an Indian Tribe, as defined by the Bureau of the Census for the purposes of the most recent decennial census.
(2)
Indian Tribe
The term  Indian Tribe  means the recognized governing body of any Indian or Alaska Native Tribe, band, nation, pueblo, village, community, component band, or component reservation, individually identified (including parenthetically) in the list published most recently pursuant to section 104 of the Federally Recognized Indian Tribe List Act of 1994 ( 25 U.S.C. 5131 ).
7.
Uniform deadline for acceptance of mailed ballots
(a)
In general
Subtitle C of title III of the Help America Vote Act of 2002 ( 52 U.S.C. 21081 et seq. ), as added by section 3 and amended by section 4, is amended by adding at the end the following new section:
313.
Uniform deadline for acceptance of mailed ballots
(a)
In general
A State or local election official may not refuse to accept or process a ballot submitted by an individual by mail with respect to an election for Federal office in the State on the grounds that the individual did not meet a deadline for returning the ballot to the appropriate State or local election official if—
(1)
the ballot is postmarked or otherwise indicated by the United States Postal Service to have been mailed on or before the date of the election; and
(2)
the ballot is received by the appropriate election official prior to the expiration of the 7-day period which begins on the date of the election.
(b)
Rule of construction
Nothing in this section shall be construed to prohibit a State from having a law that allows for counting of ballots in an election for Federal office that are received through the mail after the date that is 7 days after the date of the election.
(c)
Effective date
This section shall apply with respect to the regularly scheduled general election for Federal office held in November 2026 and each succeeding election for Federal office.
  .
(b)
Clerical amendment
The table of contents of such Act, as amended by sections 3 and 4, is amended by inserting after the item relating to section 312 the following new item:
Sec.
  313. Uniform deadline for acceptance of mailed ballots.
  .